Everything you need to know about the Geelong Photographic Portrait Prize
HOW DO I ENTER?
In order to take part in the Prize you will need to complete an Entry Form, and pay your Entry Fee for the number of artworks you are entering. You can access the entry form below.
HOW DO I PAY MY ENTRY FEE?
Once your entry form is filled out, you will need to pay for your entries. You can add this to your cart, where you can securely check out using a credit card. Please ensure you select the correct amount of entries (per portrait).
If you have not received an Order Confirmation email, your entry has not been paid for.
DO I NEED TO SUPPLY AN IMAGE OF MY PORTRAIT?
Yes, it is required that you submit an image of your portrait entry. this helps us with curation and planning
WHAT IS THE INFORMATION I SUPPLY USED FOR?
The entry form is used to ensure that all details relating to your work are correct and accurate as supplied by the photographer.
This information is used strictly only by Gallery staff for Geelong Photographic Portrait Prize and will not be passed on to any third parties or used for any other purpose. Your supplied address will only be used in the event of booking courier return and your supplied bank details are used only in the event of a portrait sale.
The Portrait Statements will be used in the judging process. Due to the volume of works, these statements will not be displayed with the artworks, though will provide helpful content for our staff to answer any questions visitors or our guest judges may have about your work.
I'VE MISSED THE ENTRY DEADLINE, CAN I STILL ENTER?
Unfortunately, once deadline has passed we will not accept any additional entries for Geelong Photographic Portrait Prize.
I NEED TO AMEND SOMETHING IN MY FORM. CAN I EDIT MY SUPPLIED INFORMATION ONCE IT IS SUBMITTED?
We request that information is correct and accurate upon filling out your Entry Form, however if you need to edit or amend any information you can get in touch by emailing firstname.lastname@example.org No amendments to any information will be available after 30 March 2024.
DOES THE PORTRAIT NEED TO BE COMPLETED BY THE ENTRY DEADLINE?
The portrait does not need to be ready for exhibition by the final date of entry deadline. The deadline is for entering the prize show only, and works will only need to be fully completed and exhibition ready (see below for what we consider ‘ready to hang’) by the Portrait Drop Off dates.
WHAT ARE THE ENTRY REQUIREMENTS FOR THIS PRIZE?
Artworks must be 2D , and measure no more than 61cm x 81cm.
Measuring your 2D artwork:
Example: a 35x15cm work is eligible, a 10x10cm work is eligible, a 10x25cm work is eligible. A 65 x80cm work is ineligible. A 50x70cm artwork in a frame that measures 62x82cm is ineligible.
DOES MY ARTWORK NEED TO BE FRAMED?
Geelong Photographic Portrait Prize will accept unframed works. Any works that are unframed must either be affixed with hanging tabs prior to installation by the photographer, or the photographer must give permission for the works to be (discreetly) pinned through the corners.
Work needs to arrive at the gallery ready to hang, which includes framed works with wire, d-ring or sawtooth fixtures on the back to hang, or works on paper that can be pinned through/have adhesive tabs affixed to them. Double sided tape or 3M fasteners will not be accepted for installation as changes in humidity cause it to lose its adhesive qualities, resulting in artwork damage.
YOUR FRAME MUST NOT MEASURE OVER 61x81CM in dimension
I HAVE A DIPTYCH/TRIPYCH/MULTIPLE WORKS FROM A SERIES I WOULD LIKE TO ENTER AS ONE ARTWORK, WITH ONE ENTRY FEE. IS THIS ALLOWED?
Photographers can enter multiple works (such as a diptych) as a single work if they are approved by Prize staff and adhere to the following:
All components/artworks, when installed together as a whole, measure under 61x81cm. Any works that measure over this will be treated as multiple works.
All components/artworks must be listed as a single price and will not be sold separately.
All components/artworks must be listed as a single work (with a single title) and will not be labelled separately.
I HAVE SPECIFIC INSTALLATION/CURATORIAL REQUIREMENTS FOR MY ARTWORK. WILL THIS BE TAKEN INTO ACCOUNT?
Geelong Photographic Portrait Prize will do its best to cater to all specific installation requirements, however due to the volume of works received with each prize show, portraits will be curated strictly at the gallery’s discretion.
WHAT DO YOU MEAN BY "READY TO HANG"?
Work needs to arrive at the gallery ready to hang, which includes framed works with wire, d-rings or sawtooth fixtures on the back to hang, or works on paper that can be pinned through/have adhesive tabs affixed to them.
Geelong Photographic Portrait Prize will not accept works that we deem not “ready to hang”. This includes:
Works using unsuitable materials to hang, such as string, double-sided tape or no hanging mechanism at all.
Frames that we believe will not stand to be hung for the duration of the exhibition.
Portriats that when installed may cause damage to other portraits.
Works relying on double-sided tape or 3M fasteners for their installation. Double sided tape will not be accepted for installation as changes in humidity cause it to lose its adhesive qualities, resulting in artwork damage.
DOES MY ARTWORK NEED TO BE FOR SALE?
Your portrait does not need to be available for sale. When prompted to put a price in the Portrait Price section of the entry form, simply put NFS (Not For Sale).
PORTRAIT DROP OFF & COLLECTION
WHAT ARE THE PORTRAIT DROP OFF DATES?
Portraits can be dropped off in person or by a proxy during open hours WEDNESDAY 28th of FEBRUARY & SATURDAY 30TH MARCH 2024
WED - FRI 11-4
WHAT DO I NEED TO DO FOR A DROP OFF?
The Drop Off process and requirements are as follows:
When you visit HUE & CRY / ANALOGUE ACADEMY to drop off your work, you must check in with Gallery Staff so we can tick you off in our database.
All works must be labelled clearly on the back of each artwork with the PHOTOGRAPHER NAME and PORTRAIT TITLE. Please ensure this is done before you drop off the work as we will not have labels available to do so on these days. Unlabelled works will not be exhibited.
Ensure all framed works are wired and ready to hang or have a d-ring or sawtooth fixture on the back. We will not accept works that rely on double-sided tape or 3M tabs to install.
Ensure that unframed works are affixed with tabs to pin through upon drop off, or we will pin through the corners of your artwork for installation. We will not accept works that rely on double-sided tape or 3M tabs to install.
We recommend a light layer of bubble left on your PORTRAIT for drop off so they are safe at drop off and in storage. Please note that it is not possible for gallery staff to reallocate packaging materials at collection and will not retain any bubble wrap or packaging on behalf of photographers.
WHAT ARE THE PORTRAIT COLLECTION DATES?
Artwork must be collected on WEDNESDAY 01 MAY and SATURDAY 04 MAY 2024, BETWEEN 11-4 WED-FRI, 11-2 SAT.
WHAT DO I NEED TO DO FOR PORTRAIT COLLECTION?
The Portrait Collection process and requirements are as follows:
When you visit Hue & Cry / Analogue Academy to collect your work, you must check in with Gallery Staff so we can tick you off in our database and locate your work.
ID must be presented to collect portraits. No portrait will be released without verification of ownership or proof of identity.
Collection Proxies: If you need to arrange a proxy to collect your work, their name will need to be emailed in advance to the gallery and their ID sighted before your work will be released to them.
There will be no bubble wrap and tape on site to package your works. We cannot re-allocate materials dropped off with artworks. There will be no boxes, bags or tubes available on site for transport, so we recommend you bring any additional materials with you on the day as you require.
I CANNOT MAKE THE DESIGNATED ARTWORK DROP OFF/COLLECTION DAY. ARE THERE ANY ALLOWANCES?
Unfortunately due to the volume of entries we receive with each prize show, works must be received on the designated portrait Drop Off days (in person) or by the specified Arrival by post deadline. Any late entries will not be accepted and your exhibition fee will not be refunded.
If you are unable to collect your works on the designated Portrait Collection days, you are encouraged to get in touch with us by 27 April 2024 to enquire about having the work returned to you via courier. Works not collected on the designated Collection days will be charged a late storage fee, and if still not collected 30 days after the end of Geelong Photographic Portrait Prize may be destroyed.
If you need to arrange a proxy to collect your work, their name will need to be emailed in advance to the gallery and their ID sighted before your work will be released to them.
Important: Works will not be released to artists collecting in person without proof of identity.
All important dates will be emailed to you upon application, and can also be found listed above, in the Terms & Conditions contained in your entry form and stated on the website. It is the artist’s responsibility to make note of these dates and the gallery is not responsible for reminders.
WILL YOU STORE PORTRAIT PACKAGING?
Hue & Cry / Analogue Academy will NOT store packaging for artists dropping off in person. Hue & Cry / Analogue Academy will only store packaging for works sent by post or courier to the gallery. We will not be responsible for re-allocating bubble wrap, packaging, plastic covers bags or cardboard for works dropped off in person at the Portrait Collection. Photographer are encouraged to take their packaging back with them at Portrait Drop Off so they have it ready for its collection on the other side of the exhibition.
I LIVE INTERSTATE. WILL YOU ACCEPT ENTRIES VIA POST? HOW WILL YOU RETURN MY PORTRAIT?
We can accept entries via post. Works arriving by post can be sent to arrive between 28TH FEB - 30TH MARCH - PLEASE SPECIFY OUR OPENING TIMES WHEN BOOKING YOUR COURIER.
Please package securely in materials suitable to be reused for its return.
At exhibition’s end the PORTRAIT will be returned to the PHOTOGRAPHER via courier. We will package the works (using the photographer’s packaging wherever possible), and send an invoice for courier fees, and will send once that invoice has been paid. Return Delivery costs are at the artist’s expense. To request for a courier return, please fill out this form.
Please do not send return stamps or pre-paid postage envelopes with your portrait as they will not be used.
Courier costs are inclusive of insurance to the value of the artwork/s.
PRIZE ANNOUNCEMENTS & EVENTS
WHEN ARE THE WINNERS ANNOUNCED?
Prize Announcements will be made ONLINE on our website on SATURDAY 06 APRIL 8PM and in person at the gallery at the same time.
WHAT EVENTS WILL BE HELD?
A Geelong Photographic Portrait Prize Celebration Event will be held on SATURDAY 06 APRIL FROM 7–9PM.
The Geelong Photographic Portrait Prize will be open for exhibition from 6–27 APRIL 2024 with all artists and members of the public invited to attend to view portraits from hundreds of photographers on display.
IS THERE A WAY TO PURCHASE THE ARTWORKS?
Due to the volume of Portraits there is no online catalogue available for Portraits in this prize. Portrait enquiries can be made via email or by calling us.
If you have a specific question you cannot see answered here, please get in touch at email@example.com